Loss Prevention Audit Checklist for Pharmaceutical Warehouses

Introduction

Pharmaceutical warehouses store high-value, sensitive products that require strict security and compliance measures to prevent loss, theft, and damage. A Loss Prevention Audit Checklist for Pharmaceutical Warehouses is essential for identifying vulnerabilities, ensuring regulatory compliance, and safeguarding inventory integrity.

This checklist provides a structured approach to evaluating critical areas such as inventory control, access security, employee protocols, and environmental conditions. By systematically assessing risk factors, warehouses can implement proactive measures to prevent product diversion, counterfeiting, and spoilage.

Key components of the checklist include reviewing surveillance systems, monitoring temperature controls, verifying shipment accuracy, and enforcing strict handling procedures. It also helps ensure compliance with Good Distribution Practices (GDP) and regulatory guidelines set by agencies like the FDA and WHO.

By conducting regular loss prevention audits, pharmaceutical warehouses can minimize risks, reduce financial losses, and maintain the safety and efficacy of medical products, ultimately protecting both businesses and consumers. By Using the following information and using checkbox as “YES” or “NO” one can proceed for audit:-

1. Building – Separation and Layout
   1.1 Separation from other buildings
   1.2 Access for emergency vehicles
   1.3 Site traffic and parking
   1.4 Future expansion
   1.5 Non-combustible external elements
2. Internal Compartmentation
   2.1 Existence of compartmentation
   2.2 Adequacy of compartmentation (compliance with regulations)

2.3 Construction Materials
2.3.1 Use of non-combustible materials
2.3.2 Combustible insulation/panels

2.4 Other Risks
2.4.1 Earthquakes
2.4.2 Flooding
2.4.3 Structural movement
2.4.4 Storms

3. Means of Escape
   3.1 Travel distances and local legislation
   3.2 Emergency exit signs and doors
4. Fixed Active Fire Protection Systems
   4.1 Sprinklers
   4.2 Sprinkler design standard
   4.3 Water volumes and pumping arrangements
   4.4 Containment of fire-fighting water
5. Fire Alarm and Detection Systems
   5.1 Alarm System
   5.1.1 Manual fire alarm
   5.1.2 Alarm points and sounders
   5.1.3 System independence
   5.1.4 Uninterruptible power supply
   5.2 Automatic Fire Detection
   5.2.1 Smoke detection coverage
   5.2.2 Electrical cupboard detection
   5.2.3 Detection standard
6. Fire Fighting Facilities
   6.1 Internal hose reels
   6.2 External hydrant system
7. Emergency Lighting
   7.1 Coverage in all areas
8. Electrical
   8.1 Power supply reliability
   8.2 Condition and maintenance of fittings/wiring
   8.3 Segregated battery charging area
9. Security
   9.1 Security threat level
   9.2 Normal working hours
   9.3 Security staff presence
   9.4 Perimeter fence
   9.5 Fence detectors
   9.6 Boundary CCTV
   9.7 External lighting
   9.8 Main entrance and access control
   9.9 Automatic access control system (site)
   9.10 Automatic access control system (buildings)
   9.11 Intruder alarms
   9.12 Security panic button
10. Waste
    10.1 Waste segregation, storage, and disposal